By Keisha-Ann G. Gray
More Legal Clinic:
Inspecting Personnel Files
While employers in some states have no legal obligation to provide inspection of personnel files or provide copies of reprimands, there are some good reasons for doing so anyway.
Every Dog Has Its Day ... At the Office
The state and federal legal issues associated with permitting service animals in the workplace revolve around the Americans with Disabilities Act, reasonable accommodations and what constitutes undue hardship.More
Dressing for Success
Having a dress code -- and not having a dress code -- can pose potential problems for employers. When creating such a policy, be prepared to offer work-related reasons for the rules and to treat the genders equally -- although that does not mean the rules need to be identical.More
Debating Politics at Work
When employees become unwillingly caught in the crossfire of a political debate, it's time for HR leaders to establish policies and practices that ensure that such discussions do not lead to lawsuits alleging discrimination. More
Verifying Healthcare Eligibility
Employers are permitted to -- and frequently do -- require proof of marriage before providing healthcare benefits to dependents or spouses. But, in this era of increasing legalization of gay marriage and civil unions, the proof employers require must be the same for all married couples.More
Hiring, Relatively Speaking
Crafting an anti-nepotism policy needs to take into account the potential for unintended discrimination or disparate impact created by such a rule. It also should address issues associated with cohabitating or romantically involved co-workers.
Forcing a Resignation
Micromanaging an employee and making working conditions intolerable in the hope that the worker will resign leave a company open to litigation based on "constructive discharge." It's up to HR leaders to educate managers on how to avoid such potential claims.
Best Performance-Evaluation Practices
The Legal Clinic offers some best practices for preparing for -- and conducting -- performance evaluations. Effective evaluations often result in improved employee performance, but, if not, the accompanying documentation will be useful should termination be necessary.More
Best Practices in Reference Checking
While it is conventional wisdom that only name, title and dates of employment should be given in reference checks, that is not the case. Most states offer employers a "qualified privilege" to provide references regardless of how negative they may be -- but that won't protect an employer who provides misleading or false information about a former employee.
Best Practices for Diversity
Before initiating diversity programs, HR leaders need to set specific goals -- and avoid legal pitfalls -- when enhancing development programs for current employees, expanding recruiting and hiring, and rethinking promotion and other company policies.More
Put it in Writing
Companies that do not have employee handbooks are opening their organizations up to potential liability. In creating such a handbook, HR leaders should make sure to include policies related to the employment relationship, compensation, employee benefits and employee conduct.
Closed-Circuit Cameras' Chilling Effect
Is a manager overreaching by using the company's closed-circuit cameras to monitor and log which employees are complaining about work conditions? More
Employees who sue their companies are allowed to review a variety of documents or records as part of the pre-trial proceedings. While rules vary in different jurisdictions, the federal rules are often a good indicator of what materials need to be preserved and provided to the opposing party.
Defiant and Disrespectful
Insubordinate behavior, such as refusing to carry out a direct order, is grounds for termination. But before any action is taken, HR leaders should ensure that company policies explain what constitutes insubordination and make sure incidents are well-documented. More
Do union representatives -- who repeatedly decline or fail to attend meetings to represent an employee -- waive the union's representation rights? What regulations apply in such an ongoing situation?
Discipline without Representation?
The request of an employee to have representation during an investigatory or disciplinary meeting with an employer should be agreed-to unless there are "extenuating circumstances" -- but not all such requests are valid and there are other cloudy Weingarten-right issues as well.
Navigating California's Labor Laws
A decision to allow an employee to take vacation he or she has not yet earned could come back to haunt an employer when it tries to recoup the cost of those days from the worker's salary.
In addition to comply with federal laws on providing private areas for female employees to express breast milk, employers should also take note of some state-specific requirements.